Before you can add guests, the guest list must first be created for the event by a user with the appropriate permissions. Once the guest list is set up, users with add guest permissions can begin adding and editing guest entries.
Step-by-Step: Add a Guest
Note that only people with the permission to add or manage guests, can actually add guests.
Navigate to the Event
Open the event where you want to add guests.
Scroll to or click on the Guestlist block in the left hand navigation panel.
Fill in Guest Details
First Name (required)
Last Name (required)
Number of Guests (required)
Source (optional): Add notes or context about the guest (eg: contest winner or email address).
Assign Tickets and Passes
Select which ticket types or passes this guest should receive.
The number of tickets assigned cannot exceed the remaining ticket availability.
Submit the Guest Entry
If the guest list is open, the guest will be added immediately.
If the guest list requires approval, the guest will be marked as pending.
Approval Process (If setup approval needed)
Guestlist managers can approve or deny pending guests.
When a decision is made, the user who submitted the guest is notified via email.
Managing or approve Existing Guests
Below the form, you can view a list of all guests. Depending on your permissions, you may only see guests you added.
You will also see a running total of remaining available tickets/passes.
Each guest entry includes an Action dropdown (visible to users with appropriate permissions):
Edit guest details
Change Status (e.g., from pending to approved)
Delete the guest from the list
Permissions control both visibility and actions. Users without guestlist permissions may not see or add guests at all.