Need a quick overview of upcoming events or prefer working with your calendar data offline? You can export your band’s calendar to Excel—right from either the Calendar or List view.
Why Export?
Exporting your calendar allows you to:
Share your event data with external contacts
Filter and analyse event attendance
Need dates for a quote?
Build custom schedules or printouts
Sync data with booking agencies or management tools
Keep an offline copy for backups or travel planning
Maintain control: exports always respect your personal permission settings, ensuring that only authorized information is included
Step-by-Step: How to Export
Select Your Band
Use the dropdown in the top-left corner to select the band whose calendar you want to export.Go to the Calendar
Click the Calendar tab at the top. You can stay in either Calendar or List view.Click “Export to XLS”
You'll find this button on the top-right corner of the screen, below your account name.Configure Your Export
A popup window will appear where you can:Set the date range for your export (Mandatory)
Choose which criteria and fields to include
Your previous settings will be remembered to speed things up next time.
Export Options
My Attendance
Export events based on your RSVP status:
Attending – You're confirmed for these events
Maybe Attending – Marked as "maybe"
Pending RSVP – Awaiting your response
Not Attending – Included only if you have permission to view all events
No Attendance Set – You're not assigned but can view them based on your access level
Event Status
Filter events by their current status:
Confirmed
Pending
On Hold
Postponed
Canceled
Event Type
Include or exclude specific event types. These are customisable in your Settings, so your list may look different from example screenshots.
Event Fields
Choose which blocks of event information you want to export:
Fix options: Venue, People
Permission-based options (full or personal): Schedule, Guestlist, Travel, Accommodation
Custom fields: Based on your band's unique configuration in Settings
You’ll only see and export the information you have permission to access.
Final Step: Download Your File
Click Export to XLS in the popup. The download should begin within seconds, once your access permissions are verified.
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