The People Block plays a vital role in controlling who can see and interact with events. Permissions such as "View attending events" and "View in attending events" determine what a member can access based on their status in the People Block. This article explains how these permissions work and their connection to the People Block.
Key Permissions Related to the People Block
- View attending events: Controls whether a member can see an event in their calendar. To grant access, the member must be added to the People Block with one of the following statuses:
- Attending
- Maybe Attending
- Pending RSVP
Members with the "View all events" permission can see all events in their calendar, regardless of their status in the People Block.
- View in attending events: Determines whether a member can view specific event details (e.g., the People Block, Schedule Block) for events they are attending. This permission applies individually to each block within the event.
Members with the "View in all events" permission for specific event details can see those blocks in all events, regardless of their status in the People Block.
How Permissions and Member Status Work Together
The member’s status in the People Block directly impacts their permissions:
- Members with "Not Attending" status or who are not added to the People Block will not see the event in their calendar unless they have "View all events" permission.
- Members must have "Attending," "Maybe Attending," or "Pending RSVP" status in the People Block to access the event and any associated blocks with the "View in attending events" permission, unless they have "View in all events" permission for those blocks.
- If a member is removed from the People Block, their ability to view the event and its details will be revoked unless they have a permission granting universal access.
iCal Feed and the People Block
The iCal feed reflects events based on the member’s status in the People Block and their personal feed settings. Here’s how it works:
- By default, only events where a member has a status of "Attending," "Maybe Attending," or "Pending RSVP" will appear in their iCal feed. This helps avoid clutter with events they are not attending.
- Members can customize their iCal feed to include all events, regardless of their status in the People Block. This option is available in their personal feed settings.
- Any changes to a member’s status in the People Block are automatically reflected in their iCal feed based on their selected settings.
Tip: To ensure events appear in all members’ iCal feeds, always include all relevant members in the People Block.
Best Practices for Managing Permissions with the People Block
Follow these tips to ensure permissions and event visibility are properly managed:
- Set permissions based on roles: For example, give crew members access to all blocks within attending events, while restricting artists to specific blocks like the schedule.
- Regularly update member statuses: Ensure members’ statuses in the People Block reflect their actual attendance to maintain accurate permissions and calendar feeds.
- Use Pending RSVP wisely: This status ensures members can see the event in their calendar while awaiting their confirmation.
Key Notes
- The People Block is required for granting access to events and their details for members with restricted permissions.
- Removing a member from the People Block revokes their access to the event in the calendar, iCal feed, and associated blocks unless they have universal access permissions.
- Ensure iCal feeds are kept accurate by promptly adding or updating members in the People Block.