The Accommodation section lets you organize lodging arrangements for your events. Whether you're booking one hotel for the entire crew or adding general stay details, this guide walks you through setting up a General Accommodation — ideal when no specific rooms or individuals need to be assigned.
Steps to Add a General Accommodation Block
1. Open the Calendar View
Navigate to the Calendar and locate the event where accommodation is needed.
2. Open the Event Sidebar
Click the event to open its detailed page and bring up its sidebar.
On the left-hand side, click Add to Event or tap the plus (+) icon.
3. Choose the Accommodation block
From the list of block options, select Accommodation.
A panel titled Editing Accommodation will open.
4. Fill Out the Required Fields
As soon as you start typing the name of your lodge, we’ll begin an online search.
The more accurately you enter the name, the easier it will be for us to find your stay.
You can also scroll through the list that appears to select the correct lodging.
Following fields are mandatory and still adjustable after selecting the search selection:
Name: e.g., "Hotel Vienna"
Address Line 1
City
Postal Code
Country
Refine the location using the map tool.
Don't forget to hit the "Refine address on map" button if you made manual changes
5. Enter Additional Details
You can further specify:
Type: Hotel, Apartment, etc.
Booking ID (optional)
Check-in Date and Check-out Date (required)
Check-in Time and Check-out Time (optional)
Amenities (optional): WiFi, Sauna, Gym, and more
6. Save the Accommodation
When you're finished, click Save Accommodation at the bottom of the panel.
You can continue editing the block after saving but don't forget to push save again after.
Visibility Settings
If you leave the Rooms and People sections blank, the information will be visible to anyone with appropriate permissions. This is useful for general information that doesn't require individual assignments.
For step-by-step help with adding rooms or assigning individuals, refer to the tutorial: How to Add Personalised Accommodation.
Optional: Import from Another Event
Already used a similar setup or accommodation? You can import Accommodation settings from a different event. Just note—this will overwrite any details already entered in the current block.