Overview
Permissions on Tourmanagement.com give you powerful control over who can view, edit, or manage information within your band and its events.
They help you define roles clearly — from managers and crew to guest contributors — ensuring everyone sees only what they need.
Whether you prefer a quick overview or want to fine-tune every section, there are two main ways to manage permissions:
the Tree View (per member) and the Matrix View (per section).
By default, when someone new is added to your band, they have full rights to view and change all content.
This makes setup quick but can expose too much information. We recommend setting permissions as soon as you invite new members.
Getting Started
Before adjusting permissions, switch to the correct band using the band selector:
Click the Band Switcher in the top-left corner.
Select the band you want to manage.
Then, choose your preferred method for editing permissions.
Option 1: The Tree View (by member)
The Tree View is ideal when you want to customize general access for all sections in the same time.
Go to the Members tab at the top of the screen.
Find the person you want to update.
Click the action button next to their name and select Edit permissions.
You’ll see a permission tree — each branch represents a section like Events, People, Schedule, or Guestlist.
Tick or untick boxes to control what that person can do or see.
At the top of the tree, there’s an Import Settings option. Use this to copy another person’s permissions when adding similar roles — for example, multiple techs or crew members.
Tip: If a checkbox is greyed out, it means it depends on another permission (for example, you can’t allow editing without allowing viewing first).
Option 2: The Matrix View (by section)
The Matrix View gives a clear visual overview of who can access what. It’s great for editing specific sections.
Open the left-hand pane on the member page and select Permissions.
Choose a section (e.g. Schedule, Guestlist, Accommodation).
You’ll see a matrix view — all members listed on one side, all permissions across the top.
Click Edit all permissions next to a person’s name to open the Tree View for that section.
Adjust as needed and click Save.
Tip: Use this method to quickly identify mismatched access. For example, you might notice your merch seller can edit Catering Notes — and fix it in seconds.
General Permission Levels
Each section on Tourmanagement.com follows three general permission levels:
Manage — Full control to create, edit, and delete.
Example: The production manager can manage “Schedule” and “People.”View attending events — Can only see details for events they are marked as attending.
Example: A session drummer only sees the two shows they’re booked for.View all events — Can see every event in the band’s list.
Example: A manager or agent overseeing all planning.
Permissions by pre-defined Sections
Band
Allows managing the band page, title, and settings.
Best reserved for managers or the subscription owner.
Example: Your band manager might update contact info, while the sound tech doesn’t need this access.
Members
Add members — Invite new people to the band.
View profiles and contact details — Control access to personal information (like phone or email).
Basic info like names is always visible.
Example: Allow your HR or crew coordinator to see full profiles, while substitutes only see names and roles.
Events
Create / Delete events — For managers or booking staff.
Edit events — Choose whether someone can edit all events or just ones they attend.
View events — Always allowed for attending events.
Note that the edit event points to the event itself, and not the information in this event.
Venues
Decide who can add or edit venues.
Perfect for tour managers who handle logistics or promoters who update venue info.
This doesn't mean they can edit the actual venue. This can only be done if it's a self created venue and you make them co-editor! (See : How to Add a Venue to Your Event)
People
Add section and manage people within events.
Set whether others can view people in all events or only those attending the same events.
Schedule
Create and manage schedules — For production or tour managers.
View other schedules — Decide if someone can see all or just their own/personalised schedule lines.
View personal schedule — Not personalised entries are considered viewable for everyone
Example: A lighting tech may only need to see the load-in and showtime schedule, while catering staff just need meal times.
Guestlist
Create / Edit / Delete guestlists — Usually for managers or promoters.
Approve and manage guests — Special notice for setups that require “Approval needed.”
Add guests — Allow people to add own guests
View guests — Control who sees all guests, only their own, or hides their own entries.
Example: You may allow the VIP coordinator to manage all guests while band members only see their personal guest entries.
Travel
Create or edit travel sections — Define who manages travel plans.
View others Personalised travel — Choose whether to hide others’ travel info for clarity.
View personal travel — Restricts visibility to their own travel legs.
Example: A tour manager might need full visibility, but a guitar tech only needs to see their own flights and transfers.
Accommodation
Similar to Travel permissions.
Create / Edit / Manage accommodations — For travel or production teams.
View others personalised accommodation
View personal accommodation — See only their assigned rooms or bookings.
Example: The manager can view all hotel allocations, while musicians only see their own rooms.
Other Adjustable Sections or blocks
These are defined in your Band Settings and may include:
Dressing Rooms
Technical Remarks
Catering
Contacts
Notes
All follow the same permission logic:
Choose who can create, edit, or delete.
Choose whether they can view all events or only attending events.
Example:
Your production manager can manage Technical Remarks and Contacts, while catering staff only see Catering Notes for their attending events.
Pro Tips
✅ Use “Import Settings” to quickly copy existing permissions for similar roles.
✅ Greyed-out boxes indicate dependencies — adjust related permissions first.
✅ Review regularly, especially after adding new blocks or event sections.
✅ Be mindful of privacy — only share what’s needed for someone’s role.
✅ Start broad, then refine — give managers full access early, then tailor as your team grows.